Facilities Officer / Coordinator

Job Description
Key responsibilities (include but are not limited to)
Facilities Co-ordination:
Provide a first line contact for the facilities function for all internal and external customers/contractors
Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning etc.
Co-ordination of all premises work, and engage the necessary service providers, to include planned and responsive maintenance, refurbishment, office moves, and the provision of furniture and office equipment, in conjunction with the Office Manager
Manage key and lock changes to offices
Responsible for security matters including alarms, access controls systems, CCTV
Carry out daily walk rounds, ensuring the building fabric is in good order, noting any defects and raising with Office Manager. Coordinate follow up on action items
Recommend to the Office Manager improvements that could be made to the cleaning, facilities and security services
Review and make recommendations to maintain building integrity, maintaining accurate records as required
Assist the Office Manager to ensure that the firm complies with all statutory regulations and codes of practice; liaise with local authority, contractors etc.
Assist in the compliance of existing Health and Safety policy, safe working and best practices, liaising closely with the Office Manager
Provide general assistance on all related facilities functions in the firm as and when required
Occasional attendance outside normal working hours may be required
Administration:
Monitor ECG credit on all the floors and work with Finance Manager to ensure all floors have adequate credit at all times
Provide a weekly report of facilities issues to the Office Manager and the Facilities Committee
Monitor facility usage, operations and equipment maintenance
Maintain accurate records of equipment functioning status and other systems in building
Develop schedule for regular servicing of gensets and fire-fighting equipment
Develop and execute system for regular cleaning, repair and maintenance of facilities
Work hand in hand with IT to assume responsible for the management of the door access control system, monitoring the CCTV etc
Required Skills or Experience
HND or equivalent in areas of study eg building technology, estate management, social sciences, etc.
Minimum of two (2) years’ experience in facilities officer or coordinator role.
Skills and Abilities:
Ability to conduct inspections of facilities and equipment and identify deficiencies
Ability to develop and implement facilities and equipment maintenance schedules
Ability to prepare estimates, specifications and budget for facilities maintenance repair and upgrade projects
Ability to effectively communicate both orally and in writing
Skilful in the use of pc and proficient in the general suite of Microsoft Office Programmes (Outlook, Word and Excel)
Ability to establish and maintain effective working relationships with fellow employees and other stakeholders
Ability to prepare reports and maintain records
Clear, confident and conciliatory communicator
Excellent relationship building skills
How To Apply
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